Tendle
Privacy notice
Last updated: 31 August 2026
Tendle is a workspace for contacts, tasks, dates, emails and follow-ups. This notice explains, in plain English, how we expect to handle personal information when you use the service.
Who this applies to
This notice applies to Tendle users, invited users, people who contact us, and people whose details are added by a user to their workspace. The organisation or person operating a workspace is normally responsible for deciding what contact information they add and why.
Information we collect
- Account details such as name, email address, password hash, workspace membership and preferences.
- Workspace content such as contacts, notes, tasks, calendar actions, products, sources, workflow settings and uploaded files.
- Email connection settings and cached email metadata or message content when a user connects a mailbox.
- Security and technical records such as login attempts, audit events, browser/session data, IP address, device information and error logs.
- Support or feedback messages you send us.
How we use information
- To provide, secure, maintain and improve Tendle.
- To let users sign in, switch workspaces, invite users and manage their data.
- To sync email, show reminders, organise contacts and present calendar/action information.
- To investigate faults, abuse, security incidents or suspected misuse.
- To comply with legal obligations and respond to legitimate requests.
Legal bases
Depending on the situation, we rely on contract, legitimate interests, legal obligation, consent, or the workspace operator's own lawful basis for contact data they choose to store in Tendle.
Service operation and improvement
We process limited account, device, network, service-usage and communications-delivery metadata to operate and secure the service, prevent abuse, investigate faults, manage capacity and understand how the product is used. We do not use this information for behavioural advertising or personalised promotion, and product reporting is presented as statistical trends rather than individual marketing profiles.
This operational telemetry does not include task or Note text, message content, contact or recipient details, project information, filenames or uploaded content. Access is restricted, retention follows documented operational and security criteria, and relevant records may be preserved for longer when an incident, complaint or legal obligation requires it.
Sharing
We do not sell personal data. We may share data with service providers who help operate the app, such as hosting, email delivery, storage, backups, monitoring and support providers. We may also disclose information if required by law or to protect Tendle, our users or others.
Waiting-task reminders
A workspace user can ask tendle to send a one-off operational reminder when a task is still waiting for someone. The message identifies the person who requested it, shows the task name and any details they chose to include, and directs replies to that person.
To deliver and audit the reminder, we process the recipient's name and email address, the supplied task information, the requesting user's identity and reply address, and delivery status and timestamps. The workspace user is responsible for choosing an appropriate recipient and task content.
Each reminder includes a link that lets the recipient stop further automatic reminders from that requester. Completing the task, clearing Waiting or disabling the follow-up also cancels an unsent reminder. These operational messages contain no advertising or tracking pixels.
Reminder records are retained for service operation, security, support and audit purposes in line with the wider retention approach in this notice. For a correction or privacy request, reply to the requester or use the privacy contact route for this service.
External task discussions
If the requester enables replies, the reminder contains a private, time-limited link to a page for that task. The recipient can post text updates without creating an account. They are a limited external participant in that discussion, not a workspace member, and the link does not give access to other tasks or workspace content.
The page shows the requester, recipient, task name and discussion messages. Task details and a due date are shown only when the requester explicitly chooses to share them. We process the discussion content, access and message timestamps, and a protected representation of the source network address for rate-limiting, security, abuse response and audit.
The private link expires, can be revoked, is bound to the product and recipient, and stops working when the discussion is closed, the task is completed, or Waiting is cleared. Anyone who receives or is forwarded the link may be able to use it until then, so recipients should not forward it or include sensitive information.
A recipient can stop only the current conversation, all task messages from that workspace, or all task messages from this product to their email address. Stopping messages is separate from reporting a concern. We retain the minimum suppression information needed to honour the chosen scope and prevent blocked messages from being queued or sent.
The workspace operator normally determines the purpose and content of the task discussion. Aspris Media Ltd provides and secures the service and may separately determine limited processing needed for fraud prevention, abuse handling, security logs and legal compliance. A recipient can ask the requester to correct or remove discussion content and can report a concern to the service operator.
Retention
Workspace data is kept while the workspace is active or until deleted by an authorised user, subject to backups, audit records and legal obligations. Security logs and backup copies may be retained for a limited period so the service can be recovered and protected.
Your choices and rights
You may have rights to access, correct, delete, restrict or export personal data, and to object to certain processing. If your information was added by a Tendle workspace owner, contact that workspace owner first. You can also contact us if you need help routing the request.
Security
We use practical safeguards such as hashed passwords, access controls, workspace separation, audit logging and encrypted backup support. No online service is perfectly secure, so users should choose strong passwords and only connect accounts they are authorised to use.
Cookies and local storage
Tendle uses essential cookies or browser storage for sign-in sessions, security, preferences and app state. We do not need advertising cookies for the core app experience.
Contact and complaints
For privacy questions, use the contact route supplied with your invitation or workspace administrator. If you are in the UK and remain unhappy with how a privacy concern is handled, you can contact the Information Commissioner's Office.
This is starter wording for the product and should be reviewed before public launch.